Calendar Guidelines

Introduction:

The primary goal of the Illinois State University Calendar is to provide a single Web site featuring a comprehensive listing of information and events taking place on and off campus. The University Calendar will allow the campus community and anyone with WWW access to this up-to-date information.

Use:

The University Calendar, which is a link off the Illinois State University Web site, provides detailed information concerning what, when, where and who is sponsoring the events that are campus-related. The University Calendar will also list meetings and seminars held on campus that are sponsored by non-university affiliated organizations. The University Calendar will be a useful resource for event planners. Posting an event location on the University Calendar will not reserve that facility; the scheduling of facilities must still be done through established University procedures.

Submittal:

University colleges, departments, offices and registered student organizations are allowed to submit information to the calendar. Authorized personnel (referred to as authors) will have direct access to submit information via authorization codes.

Authors are responsible for the content and accuracy of their submission. If inappropriate material is posted, the University Calendar Coordinator will contact the author and the Appropriate Use Coordinator, discuss the problems, and ask that the information be edited or removed. If the author does not comply with this request, their submittal privileges may be terminated. Postings cannot include profanity, references to alcoholic beverages, or material contrary to the mission of Illinois State University. All internet posting must adhere to Illinois State University’s Appropriate Use Policy.

Events Appropriate For Inclusion on the University Calendar:

The University community is encouraged to submit campus-sponsored events to the University Calendar. Off-campus events may be posted as long as they are an official event of a campus organization. Illinois State University scheduling offices can enter information regarding off-campus groups using Illinois State University facilities with the consent of the sponsor.

Additional information about an event can be supplied through URL links or e-mail addresses.

The University Calendar will not post departmental and organizational reoccurring meetings, class or computer lab schedules, and recreational sports facility schedules at this time.

Adherence to University Web Guidelines and Policies:

The author is required to adhere to all University policies, regulations, guidelines, and all local, state and federal laws. Failure to comply with these regulations may result in denial of future use of the University Calendar and of University facilities and services.

Removal of Account/Loss of Privileges:

If an author provides false or misleading information, or does not adhere to University policies, the University Calendar has the right to terminate submittal privileges and refuse future use of the University Calendar.

Registered Student Organizations:

Registered student organizations are permitted to enter their events directly on-line.  A faculty advisor must approve the posted events before they are placed on the calendar. Registered student organizations are expected to comply with any additional policies and regulations listed in the Registered Student Organization's handbook available at the Office of Student Life, 387 Student Services Building.

The University may permit exceptions to these guidelines and may develop additional guidelines as appropriate.

Indemnity and Damages:

The University Calendar makes no guarantees, either expressed or implied, concerning the accuracy, completeness, or reliability of the information stored here. Information provided by user home pages or by links to other servers is not under editorial control of the University Calendar/Conferencing Unit and such information does not reflect official information or opinions of Illinois State University.

What can I post?

Any event or activity sponsored by Illinois State University or by a registered student organization is eligible.

Off-campus events may be posted as long as they are an official event of a campus organization. Illinois State University scheduling offices can enter information regarding off-campus groups using Illinois State University facilities with the consent of the sponsor.

Personal postings are not allowed. The calendar will not post the following: regular departmental and organization reoccurring meetings, class or computer lab schedules, and recreational sports facility schedules.

If an inappropriate event is posted, the University Calendar Coordinator will contact the author and the Appropriate Use Coordinator, discuss the problem and ask that the information be edited or removed. If the author does not comply with this request their submittal privileges will be terminated.